The Malaysian Industrial Hygiene Association (MIHA), as the organizer of the MIHA International Conference & Exhibition 2026 (MIHA.ICE’26), is committed to protecting your privacy and ensuring the ethical use of your data. This policy outlines how we collect, use, and safeguard the personal information you provide when registering for the conference, submitting abstracts, or applying for sponsorship.
1. Information We Collect
We collect personal data through various forms on this website, including:
- Identity & Contact Data: Salutation, full name, designation, affiliation, email address, mobile phone number, and mailing address.
- Official Identification: For Malaysian participants, we collect IC/MyKad numbers.
- Professional Profiles: Author profiles, organization details (company, university, or agency), and country of origin.
- Sensitive Information: Dietary restrictions (e.g., vegetarianism) and food allergy details to ensure participant safety during the event.
- Verification Documents: Proof of current school enrollment for undergraduate student registrants.
- Sponsorship & Business Data: Person-In-Charge (PIC) details, job titles, office/fax numbers, and company stamps.
2. How We Use Your Information
Your data is processed for the following purposes:
- Event Management: Processing registrations for the main conference, Professional Development Courses (PDCs), and the International Student Symposium (ISS).
- Technical Evaluation: Facilitating the evaluation of technical paper and poster abstracts by the Organizing Committee.
- Publication: Accepted papers and short outlines of presentations may be published in conference media, proceedings, and on the official MIHA website.
- Communication: Providing updates regarding the event, schedule changes, or responses to enquiries made through our Secretariat.
- Branding & Recognition: For sponsors, company names and logos are used for branding on the conference backdrop, website, and promotional brochures.
3. Consent for Data Processing
By submitting registration or abstract forms, you provide explicit consent for the collection and processing of your personal data in accordance with this policy. You have the right to refrain from marketing products or services through your presentation sessions.
4. Disclosure of Information
We do not sell your personal data. However, data may be shared in the following contexts:
- Public Recognition: Sponsor names may be mentioned in conference announcements and logos may be hyperlinked on the official webpage.
- Proceedings: Paper submissions, including author names and affiliations, may be published for display during the conference and web publication.
- Legal & Ethical Standards: We adhere to ethical governance of worker data and ensure transparency in how participant information is handled.
5. Data Security & Copyright
Participants and authors are responsible for ensuring that the material they provide (e.g., graphics or research statistics) does not violate copyright laws or include defamatory content. MIHA employs measures to ensure the responsible use and protection of all submitted data.
6. Contact Information
If you have questions regarding your data or wish to exercise your rights to access or correct your information, please contact the Conference Secretariat:
- Address: c/o MIHA, No. 19A, 1st Floor, Jalan 2/14, Bandar Baru Selayang, 68100 Batu Caves, Selangor Darul Ehsan, Malaysia.
- Phone: +6019 331 2173.
- Email: conference.mihaice@gmail.com.